Document Management Services

Document management is the process of handling documents in such a way that information can be created, shared, organized and stored efficiently and appropriately. 
For many businesses, the focus of document management is on the organization and storage of documents. They want to be able to store documents in an organized and secure way that still allows documents to be found easily.
There is a move within large organizations to use document management software to help them do this. This may or may not involve using a document imaging system. While document management software is designed to make handling electronic files more efficient, it doesn’t let you convert paper files into electronic files like document imaging systems do.

The trend towards a paperless office is more realistic for some businesses than for others. Most businesses still operate in a “mixed” environment of paper and electronic data, so their document management system has to expedite the handling of paper documents as well.

Do you find it difficult to manage and find your documents in time? Leave your paper worries with RH Software solutions - we secure, digitize and make all your documents accessible online through secure centralized access.

RH Software Solutions  provides business solutions for Information Management by stream lining organizational systems & processes. The primary focus is to combine the Document Imaging & Management, Workflow and Content Management solutions along with Business Intelligence tools and related services to be enable the provision of enterprise wide Information Management.

In our efforts to provide these business solutions to our clients, we use a combination of business activities ranging from professional consulting services and concept creation. Once the client is educated with the concepts we in conjunction with the client help design and implementation the necessary Document/Content Management System solutions for the client. we also provide various conversion services to the client as we realize that identifying and implementing the software is only a part of the overall solution. The client will cannot realize the benefits of the installed software until the documents and other information are not converted and compatible with this new Knowledge base.

Document and Content Management Solutions help enterprises that rely on the efficiency of knowledge workers to make rapid, well-informed decisions to do exactly that. The Return on Investment touches staggering levels and the Payback Periods are highly attractive. 

Some of the immediate key benefits are:

  • Prevents lost records
  • Saves storage space & manages records easily
  • Finds documents quickly and thus helps creates Best Efficiency amongst workforce
  • Automates approval process to improve service levels
  • Makes images/information centrally available
  • Creates Knowledge Base within an organization
  • Enterprise-wide "lean" business initiatives
  • Provides controlled access to confidential information
  • Eliminates need for file cabinets
  • Comprehensive security
  • Share files easily
  • Enabling customers and partners with "Self-Service" access to digital documents
  • Consolidating records from disparate systems (through mergers and acquisitions, across corporate divisions, etc.)
  • Legal or regulatory compliance requirements
  • Standards compliance (ISO, Sarbanes-Oxley, HIPPA others)
  • Prevents duplication
  • Allows for easy dissemination of information
  • Provides disaster recovery
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